Kaitlyn L's Tips On Writing a Resume Continued...

So, I didn't want to leave you with just the video.Writing a resume can sometimes be a tricky task. There are millions of different jobs but the main way to write a resume remains the same. When writing a resume it is not a story or why they should pick you for the job. All of that information should go on the cover letter. A resume is strictly listing the facts of your achievements. You want to include everything that a future employer would be interested in and something that will set you apart. However, make sure you don’t lie. That would be pretty embarrassing if they found out you were lying about something to get a job. So, just keep it clean and truthful and cross your fingers that you get the job! Also, if you get turned down who knows the next person could love you so STAY POSITIVE!

Brandon Write and Designing Visuals

As we have all seen from Daniel's post there are many different types and forms of visuals you can use when it comes to professional writing. Graphs, pictures, photoshopped photographs, tables, you name it. I'm here to give you some tips and help on how to design these said visuals.



The first thing that comes to my mind when someone says designing visuals is excel. Excel is a great program that helps you turn data and numbers into graphs, tables and charts that are easy to work with, read and understand. There are many other programs out there but I had to use this one a lot in my classes so far, so I'm sure everyone is familiar with the program. I think Excel is the easiest to use.


When it comes to editing picture and photographs all I've worked with is Photoshop. Photoshop is a great tool that pretty much lets you add anything you can think of to a picture. You can turn things black and white, add 3D effects, color effects, and a ton more.

Just keep three things in mind when you are designing a visual for professional writing, make sure it is visible, clear and simple. You don't want the visual you took all this time designing to distract and bring the listener's or reader's attention and focus away from your objective.

Daniel R. The use of graphics and imaging software in professional writing

In professional writing, there are many different forms of graphics and images used to express someone’s ideas or thoughts. Graphics are mostly used when words alone is not enough to explain what you are trying to say, graphics help illustrate your point. A few examples are graphs, photographs, drawings, charts or maps. Graphics that are used in professional writing helps the reader comprehend the data easier.

Some graphics show how to build houses, buildings boats, or any specific design you want. This graphic design gives a layout on how to build the item.



To show numerical information, you can use a bar, line, or pie graph. An example would be for a business to show the financial growth or decline. This helps the reader understand what is going on easier.



Some programs like photoshop offers a way for you to alter your pictures so that you can make your point or just have some fun making it look better. With photoshop you can change colors, people, and make graphics that would be appropriate with your information.



Tips for using graphics:

- Keep your graphics simple
- Use the least amount of words as possible
- Make sure the graphic has explanation close by

Sources:
http://meghan-webofwriters.blogspot.com/2009/03/use-of-graphics-and-imaging-software-in.html
http://virtualinkslinger.blogspot.com/2009/03/use-of-graphics-and-imaging-software-in.html

Erin Y's Write Well Toondoo

Writing well is very important, especially when you are writing professionally. After one graduates college it is very important that you know tips that will help in your writing career. I am here today to give you all some tips that will help when you are doing any of professional writing.
1. Keep writing your writing personal , it is important that the readers feel comfortable with you.
2. Avoid using unnecessary words in order to keep your writing short and to the point.
3. A rule that many people forget is do not use double negatives.
4. Be careful when using commas.
5. When reading over your work check for accuracy and completeness.
6. Do not abbreviate in your writing that is very unprofessional.
7. When writing remember do not use passive voice.
8. One last tip is always edit revise edit and revise. My English teacher always told me to never write a paper just once. Even if it is a memo, you never know what mistakes you will not catch.
I hope these tips will help you in your future careers!

http://www.mantex.co.uk/samples/rules.htm
www.toondoo.com

Kaitlyn L and Kyle J's Tips on Writing a Resume

This is a video Kyle and I made to clear up any questions there may be about writing a resume.

Jackie F.'s Minutes Ticking Away in Meetings

Ok, before this class, I had absolutely no idea what meeting minutes were. Also, since I am not a business major, I had not learned about them. After learning what they are, I now see how effective they can be and I got the opportunity to use them. As I stated in my last post about being heard in front of the Athletic Director about the golf coach, I wrote down who attended, what topics were discussed, what was decided, and who agreed with what was said. Those are three important things, and here are some do's and dont's:

1. Write the meeting minutes as soon as the meeting is over so that everyone can remember what was said and what was accomplished.

2. Don't shrug off meeting minutes. They are supposed to serve as a record so that if someone can not remember what was said, they can refer back to it.

3. Use positive language.

4. Don't include any embarassing details that happened in the meeting such as someone crying.

5. Do not make it sound like a "he said, she said" battle. It is simply about facts, things that were discussed, and decided.


Johnston, Lynn. "Tips for Writing Meeting Minutes." Business Writing. 05 01 2006. Syntax, Web. 3 Dec 2009. .

Brandon Wright with Personal Business Writing

Here I have found a tip video from Bloomberg on writing a business plan for a personal business. The business plan is one of the most important writings you will do when starting a personal business. This plan is going to state the who, what, why and how of services you will or want to provide. It will help you in identify your audience and explain what you will do for them. Your business plan needs to hook, line and sink. If you can't keep someone reading your business plan, you won't keep your business running. There are many templates and sample business plans out there to help you write the best plan you can.

Daniel R. Creating and Developing Effective Presentations

Creating an effective presentation can be difficult. I am taking Public Speaking this semester and I have learned a lot about creating and presenting speeches. I have found a presentation planning checklist that I think is helpful to do before you finalize your presentation.

-Does your introduction grab participant’s attention and explain your objectives?
-Do you follow this by clearly defining the points of the presentation?
-Are these main points in logical sequence?
-Do these flow well?
-Do the main points need support from visual aids?
-Does your closing summarize the presentation clearly and concisely?
-Is the conclusion strong?
-Have you tied the conclusion to the introduction?

It is also important that you have a general knowledge about the topic you are presenting. I think that it is helpful to have index cards with notes on it to help you present at a good pace. Also, if you have visual aids such as a PowerPoint presentation, then you want to make sure that the slides are easy to read. Try to avoid distracting backgrounds, and do not put so much information, try to just put the main points. Finally, make sure that you are dressed appropriately, be professional and practice your presentation many times before you are put on the spot.

Source: http://www.mindtools.com/CommSkll/PresentationPlanningChecklist.htm

Erin Y. - Instant Messaging For Professional Writing

Instant Messaging has become vital part of our lives. It is everywhere. We have IM (shortened name for instant messaging) on practically every electronic device. The next thing IM is going to take over is professional writing. Instant Messaging is a quick and easy way to have a conversation anywhere and at anytime. I use IM all the time but mostly for personal use. I do not even need to be on the computer. I can IM while I am on my phone or even my iPod touch. The best part is that IM services are free.
IM is a great tool for the business world. Business professionals can talk to other business groups through IM. Professional writers can have conversations via IM. Instant Messaging is a quick way to get information to business associates. You could send out an IM to everybody at once and it will pop right up. Its quicker than mail in that it pops up right away , you don’t have to wait for the person you’re sending the IM to read your message. A somewhat new feature with IM is video messaging. Instant Messaging services such as AOL instant messenger have a video chat option. This is a really cool option. You can look at the person you’re having a conversation with. You can also attach files through the message. That is really convenient for business people. You can send letters, resumes, and any other business documents quickly and be able to get a response instantly. Instant Messaging is going to take over the business world before you know it. Luckily for our generation that will not be a problem considering we use it practically every day. In the near future be on the lookout for instant messaging in your job!

source: http://www.theanywhereoffice.com/wordpress/wp-content/uploads/instant-messaging-icons.jpg

Jackie F.'s Letter of Appeal Tips

Writing an appeal letter is not difficult at all. I had to write a letter of appeal against the Women’s Golf coach and the entire team was actually heard in front of the Athletic Directors. If used correctly, these letters can be very powerful and helpful.


A letter of appeal is a letter that states that unfair treatment has occurred. It allows you to state your side of the story so that they can consider your case. It is a very self explanatory letter and it should not be too difficult to write. The only issue that I see in writing this letter would be trying to stabilize emotions and not get carried away with anger. Here are a few things the letter should include:

1. An introduction that explains why you are writing the letter.

2. Do not get carried away with your emotions. Keep them in check.

3. Narrate what happened and include all necessary facts.

4. Try to provide specific times or dates to help legitimize your case.

5. Use bullets in your letter to make it look organized.

"Writing a Letter of Appeal." Letter Writing Guide. 2009. Web. 26 Nov. 2009

Brandon W - Leading Effective Teams

Being an effective team leader is an important value in no matter what job or area you may go into. Almost every activity you may participate in is team based. Whether you are the team leader or part of the team, knowing these tips will help you fully understand what it is to be a team leader and part of a team.

• Be a teacher. Nothing will frustrate your team member more than when you just lean over them and show them how to do something they may be having a problem with. "Here, let me show you..." If you're the team leader and you are using this phrase, you are not being an effective team leader. The team isn't learning anything, you're doing it yourself and not actually teaching the team, which will be beneficial now and in the future. The team wants to feel like they've accomplished and possibly learned something, not just showed how to do it.
• Be positive. As a team leader you can not just shoot negative criticism all over the team. You have to share the bad AND the good. Try to be more positive. Something might not be right, but the team will work better together and more effectively. Your team will probably get discouraged and not want to work if all you do as leader is point out all the negatives.
• Be involved, but not too involved. If you are so involved in a project with another team member, it is your job as leader to give that person space and trust in their abilities. You don't want to put so much input into a project that the member starts to feel like you don't trust them or they shouldn't be doing the project.

Of course these are only a few examples of what an effective team leader is made of. The list would go on and on. These are just a few basics tips that are easy to follow, but will go a long way in making you be the most effective team leader you can be.

Daniel R. - Toondoo

source:https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg66RCz3OePPT0HbGPxoWdHB8jLnVG3N42eJiPhbnsRGWKt2H4X0mw94uYShv7Ua3jNMuyT59mwZ0qeK3GsPm5vXWOCx2t0r-CpKV00JiieV5lfBnPVhxV_hrCvMRF7yFfnWDStDWamPinB/s400/Cartoon-WritingTips3.jpg

Kyle J’s Writing Technical Instructions

One of the most common and one of the most important uses of technical writing is instructions—those step-by-step explanations of how to do things: assemble something, operate something, repair something, or do routine maintenance on something. But for something seemingly so easy and intuitive, instructions are some of the worst-written documents you can find. Like me, you've probably had many infuriating experiences with badly written instructions. Here are some good guidelines when writing technical instructions.

• Clear, simple writing.
  
• Have a thorough understanding of the procedure, before you start.
  
• Be able to put yourself in the place of the reader, the person trying to use your instructions.
  
• Be able to visualize the procedure in great detail and to capture that awareness on paper.
  
• Finally, be willing to go that extra distance and test your instructions on the kind of person you wrote them for.
  

By now, you've probably studied headings, lists, and special notices—writing a set of instructions with these tools probably seems obvious. Just break the discussion out into numbered vertical lists and throw in some special notices at the obvious points and you're done! Well, not quite, but that's a great start.

Always test your instructions before you publish!

Kaitlyn L's Tips on Accident Reports

So you have gotten yourself into some sort of accident...what happens next? Usually the police will have you fill out an accident/incident report. This is used for insurance purposes and is needed before you can make a claim. There are many different types of incident reports but I have taken a few tips that will help on pretty much all of them. Here are the tips that will help you when filling out your accident report:

1. Be as clear and accurate as possible.

2. Be specific! Include the time of the accident, where it happened, who was involved, and the sequence of events.

3. Be sure to include the name of the officer and his badge number.

4. Include all the injuries suffered from the accident.

5. Write an estimate of how much the total cost of the accident will be including medical bills.

Hopefully, none of you have to fill one of these out in your lifetime but, just in case you do I hope this will help!

"How to Write an Accident Report eHow.com." EHow How To Do Just About Everything! How To Videos & Articles. Web. 22 Nov. 2009. .

Erin Y's Tips For Writing Effective Complaint Letters

Have you ever wanted to write a letter to someone because you felt unsatisfied about a service received or a product you bought? The solution to this problem is learning how to write a complaint letter. In order to get your point across, you must know how to write one successfully. I am here today to give you tips for writing effective complaint letters.

1.When addressing your letter, make sure to write to the main boss. They will have the power needed to fix whatever your complaint is.

2.Do not let your emotions get the best of you. No matter how angry you are, do not let the anger out in the letter.

3.Make your letter as short as possible, meaning get straight to the point. The reader does not have time to read lengthy letters.

4.If you need to send proof of purchasing something, only send a copy of the receipt.

5.When writing your letter be very specific, generalizing will not be effective.

6.Always maintain a professional tone.

7.Include your contact information so when and if a solution is resolved they can get in touch with you.

8.Do not give up; if they do not respond to your first letter follow up with a phone call. If that does not work write another letter. Unfortunately not all situations will be resolved, you can put your best effort in to get the situation resolved.

I hope this tips will help you now or in the future!

Sources:
Burbach, Cherie. "How to Write an Effective Complaint Letter." EHow. Web. 20 Nov. 2009. .

Day, Woman's. "5 Tips for Writing an Effective Complaint Letter." Shine from Yahoo. Web. 20 Nov. 2009. .

"Compaint Letters." WriteExpress. Web. 20 Nov. 2009. .

Jackie F.'s Cover Letter Tips

I had never heard of cover letters until this class. I was still a little unclear about them until I did some research for this blog. There are two main types of cover letters; hard copy and e-mail. I am going to provide ten tips that will help guide you on how to write a successful cover letter. With that being said, I will just focus on what all cover letters need to have. They should all:

1. Explain why you are sending the information.

2. Explain specifically how you learned about the job.

3. Convince the audience to look at your résumé.

4. Reflect yourself. Add a little bit of your personality, communication skills, and other qualities so that you do not sound boring.

5. Explain how you plan to follow-up.

6. List the facts. It is not an autobiography.

7. Be brief and to the point.

8. Avoid talking about salary in the cover letter. Even though they may ask you about it, it may even work against you.

9. Avoid anything negative. Do not talk about why you left your previous job. That should be kept for the personal interview if they ask about it.

10. Remember the purpose of your cover letter. The purpose is to show that you meet or exceed the requirements that the job is asking for.

"Cover Letters Types and Samples." Career Services at Virginia Tech. 16/09/2009. Virginia Tech, Web. 18 Nov 2009. http://www.career.vt.edu/JOBSEARC/coversamples.htm.


"Cover Letter Writing Tips." Resume-help. 2009. Web. 18 Nov 2009. http://www.resume-help.org/cover_letter_tips.htm.

Document Collaboration Using Wikis

Let me first start my post off with the definition of a wiki. A wiki "is a flexible website principally designed for document collaboration and content editing by all members involved in a project. Wikis use the collective knowledge and information input of all to create comprehensive documents." This being said, I hope some light is shed on why we have wikis and why when you google something, wikipedia is surely the first source to pop up.
Wikis were created basically with the soul purpose of collaborating documents over the internet into one, easy to read webpage. Seeing as how most projects call for some kind of document collaborating or collecting you can see the need for these wikis. For example if you search for something on Wikipedia, the page that comes up contains notes, external links, futher reading and other tools that help pull up more documents to aid in your project. This is the purpose of a wiki. More than one document collaborated into a single webpage containing a wealth of information.
Another aspect to look at is some cases the wiki can be updated by any of the members of that wiki, so you know the information is recent and updated. Say a member of the wiki finds something and needs to refresh some information or a document contained within the wiki, he/she can do it themselves without having to go to a leader. This helps out in the relevance of the webpages contained withint the wiki.
Wikis are one of the best tools to use document collaboration as well as project management. If one needs research done or wants to compile a collaboration of documents themselves, wikis are definitely the way to go.

Resources:
http://www.brighthub.com/office/project-management/articles/52061.aspx

Daniel R. Team Projects

To give a person the responsibility to do something is reasonably simple, but to hold them accountable to complete that task is much more difficult. It sounds very simple, team members are assigned a task, and they are responsible to have it done to the best of their ability by the deadline. If you get to choose your team members, then it is important that you pick them wisely. This is important because you want people in your team to have good communication, responsibility, and accountability. I found five tips for effective team project accountability from an online source that I think is good to know when you are in charge of a team project.

#1 Define the team and each person’s responsibilities
This may sound obvious, but sometimes a person knows only their little corner of the world, and therefore doesn't realize how their role impacts other roles, project deadlines and the results.
#2 Assign tasks and make them visible among the team
The keyword here is VISIBLE. If nothing else, ego motivates! We're not talking about "big brother" or micro-management, but just a general awareness. For example, if the architect is holding up the job, the general contractor wants the client to know the architect has things on hold. And more importantly, the contractor wants the architect to know that everyone knows the architect is holding up the job! (follow that?).
#3 Use a defined communication mechanism
Documentation and communication are important, especially when deadlines are missed or the project is delayed. So put in place a "public" (to the team) place where team members can contribute current statuses, updates, or issues, and in doing so, inform other team members. Use a system that automatically updates other team members. By the way, this will also provide an "audit trail" if needed at a later time.
#4 Engage the end-user/client
Who is the project being implemented for? An outside client? An internal department? Make these people part of the team. Of course, no one wants the client to know everything! So put in place a way for the client to view only what you enable them to view in regards to project status, issue management, job completion, etc.
#5 Eliminate excuses!
No more "I didn't know that" or "You never told me"! In your communications, implement some form of "Acknowledgment" process, so no one can ever say they didn't get the message. By keeping a historical log of Acknowledgments, you'll eliminate excuses - well, the valid ones anyway!

Source: http://ravenyoung.spaces.live.com/blog/cns!17376F4C11A91E0E!3301.entry

Jackie F.'s Voki on How To Write Clearly

"Writing Clearly and Simply." WebAIM. 2009. Utah State University, Web. 15 Nov 2009.

Palmer, John. "Tips for Writing Clearly and Effectively." Developing a Project Report. 1996. University of South Australia, Web. 13 Nov 2009. .

Erin Y's Proofreading and Editing Tips

Proofreading and editing is always a tedious task that comes with writing papers and business documents.Making sure documents are error free is very important in the real world as well as the classroom. I know that I dread doing this task and so do many others. Some people have knack for editing while others do not. I would be one of those people who do not. Since editing and proofreading is very important, I decided to compile a list of proofreading and editing tips. I did a lot of research and took the best tips from various sources.

1.The first tip I am going to begin with is one that was on every source. This tip would be reading your document out loud. It will help you hear your mistakes as well as see them. Sometimes what your write down is not what you meant to say. Hearing the words will help correct that problem.

2.My second tip is one I had never heard before. When editing or proofreading, read the document backwards. Start from the last paragraph and work your way to the beginning. This helps you look at the document parts a whole rather than the meaning you were trying to convey.

3.The next tip would be after looking at the document once, put it aside for the day or even 20 minutes, then come back and edit it again.

4. Another important tip when editing or proofreading is use a ruler to read each line. This separates what you’re eyes are reading now from the rest of the paper.

5. Another tip to remember is , edit your paper once on the computer, then print it out and edit it again. You will always find mistakes when you look at the document from a different view.

6.The last tip I am going to give you is very simple. Ask your teacher, a friend, or your parents to look over your paper or document. This will help you see if you have anything written that needs further clarification.

There are many more tips out there. For the purpose of the blog post, I compiled a list that I felt were the most important ones. I hope that the tips I have chosen will help strengthen your editing abilities.

Sources: Parker, Alvah. "An Error Free Resume - Ten Proof Reading Tips." Evan Carmichael. Web. 15 Nov. 2009. .

"Proofreading Tips." Web. 15 Nov. 2009. .


Jupiter Images. Web. 15 Nov. 2009. .